Prior DGS Meetings
April 2021 Meeting
State of Graduate Education at Stanford
- Stanford Graduate Students At-a-Glance: a snapshot from Autumn 2020
- Graduate Data Sources - prepared by IR&DS for DGSs last year
- IR&DS Data & Findings Dashboards: aggregated and disaggregated data on doctoral admissions, enrollment, and time to degree; coterminal masters data; PhD Exit Survey, etc.
- IDEAL dashboard: dashboards demonstrating the diversity of various university populations
Looking ahead to Next Year
- Funding for COVID-19 delays: your schools’ dean's office contact listed here will coordinate with VPGE to address funding gaps that cannot be filled by your program or school.
Issues for International Students
- New student and postdoc information
- Questions to: new_intl_grads@stanford.edu
- Recordings of Bechtel Town Halls: Bechtel staff are hosting frequent Town Halls (caveat that information is dynamic and these recording may be outdated)
VPGE Resources
- SCORE Academic Innovation Funds: funding available (up to $5K) to pilot faculty-initiated projects to promote diversity, inclusion, and equity and to support students’ academic progress within or across departments
- Ideal Graduate Recruitment Portal: resources and ideas to support outreach and recruitment activities
- VPGE Pop Up Workshops: customized VPGE-staff-led workshops on advising, peer mentoring, top tips for success in grad school, and another topics
October 2020 Meeting
- Agenda & Materials (10.26.20)
- New Year Welcome Letter to DGSs (09.29.20)
- Stanford Graduate Students At-A-Glance (AY 2020-21)
- DGS Roster AY 2020-21 (rev 02.10.21)
May 2020 Meeting
Meeting Agenda & Materials
- Introductory Remarks & COVID-19 Updates
- IDEAL Graduate Recruitment Data & Portal
- PhD Data Transparency Dashboards
- Introductory Slides (from IR&DS)
- Grad Education Data Resources (PDF from IR&DS)
- PhD Data Transparency Dashboards (IR&DS Data & Findings page)
- Spring Student Survey
DOWNLOAD ALL MEETING MATERIALS
December 2019 Meeting
These materials were distributed or referred to at the Dec. 3 DGS meeting:
Resources for DGSs:
- Guidance for Faculty Directors of Graduate Studies - potential roles and responsibilities for DGSs
- DGS FAQs - quick answers to questions you might have as DGS
- Stanford Red Folder - resources to support students in distress (developed by Vaden Health Center)
- SCORE Academic Innovation Funds - "rapid response" grants for faculty-led projects to improve graduate education (download SCORE Flyer)
Advising Resources
- VPGE's Advising & Mentoring webpages
- Student-Advisor Expectation Scales
- Policies & Practices for Advising Relationships and Guidelines for Advising Relationships Between Faculty and Graduate Students
- Guiding Questions for Department & Program Discussions
- Biosciences' Individual Development Plans and customizable Annual Doctoral Student Degree and Career Progress Meeting Worksheet
General VPGE Resources
- VPGE's Brochure and Why Stanford recruitment flyer
- VPGE's Graduate Professional Development Framework handout
Please contact vpge@stanford.edu if you have any comments or questions or would like to request any VPGE materials.
May 2019 Meeting
Advising & DGS Policies & Implementation Resources
- GAP 3.4 Faculty Directors of Graduate Studies policy (approved by Faculty Senate April 2019)
- Guidance for Faculty Directors of Graduate Studies (developed by VPGE)
- Advising Expectations policy: GAP 3.3 Academic Advising (approved by Faculty Senate April 2018)
- VPGE's Advising & Mentoring webpages
- Student-Advisor Expectation Scales
- Policies & Practices for Advising Relationships and Guidelines for Advising Relationships Between Faculty and Graduate Students
- Guiding Questions for Department & Program Discussions and Promising Practices in Graduate Advising (developed by the Committee on Graduate Studies)
- Biosciences' Individual Development Plans and customizable Annual Doctoral Student Degree and Career Progress Meeting Worksheet
December 2018 Meeting
VPGE & General Resources
- Meeting slides, including PhD Exit Survey slides
- VPGE's 2018-19 Brochure and Why Stanford recruitment flyer
- VPGE's SCORE Academic Innovation Funds for faculty-led projects in your department (SCORE Overview and summary of SCORE projects)
- DGS FAQs and Problem Solving & Crisis Intervention resources to support your students
- 2018-19 DGS Roster
- Promising Practices in Graduate Admissions and Questions for GRE Discussions (developed by the School of Humanities & Sciences)
- VPGE's Graduate Professional Development Framework (VPGE Wheel)
May 2018 Meeting
Our discussion focused on the implementation of new graduate academic policies, which were approved by the Faculty Senate in April 2018. Resources and information to guide discussions at the department and program level were shared and can be downloaded below:
Establishing Advising Expectations (see GAP 3.3 Academic Advising)
- Discuss the university's Policies & Practices for Advising Relationships and Guidelines for Advising Relationships Between Faculty and Graduate Students with your colleagues and students
- Use the Guiding Questions for Department & Program Discussions and Promising Practices in Graduate Advising developed by the Committee on Graduate Studies
- Consider adopting an annual review or individual development plan process, using the Biosciences Year 1 Form (read more here) or this customizable Annual Doctoral Student Degree and Career Progress Meeting Worksheet
These and more resources are also available on the Advising & Mentoring webpages.
December 2017 Meeting
The focus of the December 5, 2017 meeting was on Advising & Mentoring, specifically on results from the PhD Exit Survey and the Committee on Graduate Studies Advising Initiative. More information and resources follow:
- Connect via the 2017-18 DGS Roster
- Access the PhD Exit Survey (access restricted)
- Explore PhD student outcomes via the PhD Alumni Employment Study (public)
- Review the CGS Advising Initiative handout
- Check out VPGE's Advising & Mentoring web page, incuding the Polices & Best Practices and Guidelines for Faculty-Student Advising
- Apply for SCORE Academic Innovation Funds (download list of SCORE projects)
- Keep to the DGS FAQs handy
- Use the VPGE Brochure and Why Stanford for recruitment
May 2017 Meeting
The focus of the May 8, 2017 meeting was on long range planning and priority setting for graduate education at Stanford. Meeting details were shared via email. Here are some action items and resources from the meeting:
- Respond to VPGE's What’s Possible Portal
- Submit proposals to the University’s Long Range Planning
- Get ideas from VPGE's Advising & Mentoring webpage
- Apply for SCORE Academic Innovation Funds (download list of SCORE projects)
- Revisit the PhD Alumni Employment Study (public) and the PhD Exit Survey (access restricted)
- Connect via the DGS Roster 2016-17 (Excel doc)
December 2016 Meeting
The focus of the December 6, 2016 Directors of Graduate Studies meeting was a discussion of the results from the PhD Exit Survey and demonstration of the website where the data can be analyzed. We also shared resources to support department and program’s recruitment of new graduate students and resources to support advising and new ideas for program improvement.
The PhD Exit Survey is available on the Institutional Research & Decision Support (IR&DS) website. Access is limited to department chairs, Dean’s office staff, and Directors of Graduate Studies.
Agenda:
- Welcome & Overview, Patti Gumport, Vice Provost for Graduate Education and Postdoctoral Affairs
- PhD Student Exit Survey: Marion Coddou & Corrie Potter, IR&DS
- Open Discussion
Handouts and Resources
Please share these with your faculty and staff colleagues:
- Directors of Graduate Studies Roster (rev. Dec. 2016)
- PhD Exit Survey Instrument
- Resources for Recruitment of New Graduate Students (request print copies at vpge@stanford.edu)
- Graduate Student Opportunities @Stanford (new Dec. 2016)
- VPGE Brochure (rev. Aug. 2016)
- Resources to Support Departments & Students